Office Assistant Job at Swinerton, Atlanta, GA

ZzFyVUsvMHVtcHl5NXVCbnF2YnQ0VXNZaXc9PQ==
  • Swinerton
  • Atlanta, GA

Job Description

Job Description Summary:

To provide general administrative support to office teams, employees, and guests. Manage front desk, maintain office presentation, guest relations, and handle other general office duties.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

  • Provides general administrative support to office teams, employees, and guests.
  • Manage front desk, greet, and direct guests and vendors in a professional manner.
  • Answer main office phone lines, screen, and direct calls as appropriate.
  • Process incoming and outgoing mail – sort and distribute mail in a timely manner.
  • Scan, email, and file documents
  • Open and/or close office doors daily; prepare the office for daily operations.
  • Support with travel and lodging coordination as necessary.
  • Maintain office calendar including scheduling meetings, events, interviews, and guest appointments.
  • Set up and prepare conference rooms for meetings; ensure materials and catering.
  • Maintain office phone list and email group distribution list up to date.
  • Provide technology support and troubleshooting assistance for office equipment including printers, mobile devices, video conference equipment, conference functioning, and local server maintenance.
  • Ensures ongoing maintenance of equipment, coordinate vendors for services and repairs.
  • Maintain professional office presentation, cleanliness, and guest experience.
  • Order office and breakroom supplies; maintain inventory and stock.
  • Maintain kitchen supplies, snacks, beverages, and order meals as necessary.
  • Assist with company event coordination, office celebrations, and outreach efforts.
  • Assist with onboarding new hires, order equipment, coordinate office access, prepare workstation, and any other logistic to ensure a positive experience.
  • Support project teams with ordering of plans and any other general support.
  • Serve as a liaison with other departments and help resolve day to day issues.
  • Assist with general facility management, office relocations, and remodel initiatives.
  • Maintain office / jobsite postings and first aid kit(s) to ensure compliance with local, state, and federal laws.
  • Run miscellaneous errands; pick up deliveries as required or directed during business hours.
  • Complete other responsibilities as assigned.

MINIMUM SKILLS AND REQUIREMENTS

  • High school diploma/GED, technical degree a plus.
  • Minimum of 2-year administrative/clerical experience or equivalent combination of education and experience.
  • Knowledge and use of Microsoft 365 (Word, Excel, PowerPoint and Teams)
  • Knowledge in general office procedures, video conferencing equipment and office machines
  • Proficiency in English verbal communication skills including professional telephone manner.
  • Proficient in performing accurate and efficient typing and data entry.
  • Proficient written communication skills
  • Maintain appropriate levels of confidentiality.
  • Skilled at managing multiple projects and tasks.
  • Reliable, dependable, resourceful, and flexible
  • Physical job location is determined by project and subject to change based on project assignment(s).

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.

Job Tags

Holiday work, Temporary work, Local area, Relocation, Flexible hours,

Similar Jobs

Blufox Mobile

Xfinity Retail Sales Associate - York Job at Blufox Mobile

 ...Job Listing: Xfinity Retail Sales Associate Company Overview: : Blufox Mobile, is the largest branded partner for Comcast XFINITY services, seeks dynamic individuals to join our team as retail associates. With locations across the country and future expansion plans... 

Marriott International

Barista Job at Marriott International

 ...by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: No related work experience. Supervisory Experience: No supervisory experience. License or Certification: None... 

Geisinger

Part Time Physician Assistant or Nurse Practitioner hospitalist Job at Geisinger

 ...Category: Physician Assistant, Nurse Practitioner, Advanced Practice Schedule: Days Work Type: Part time Department: Hospital Medicine Division Date Posted: 01/13/2025 Job ID: R-70015 Job Summary Geisinger Lewistown Hospital is seeking a part time... 

Supplemental Health Care

SLP-CCC - School-Based Speech-Language Pathologist Job at Supplemental Health Care

 ...we know that students come first and that our school-based Speech-Language Pathologists deserve specialized support for their careers. Currently, we...  ...that understand schools and your unique needs as an SLP. Speech-Language Pathologist Contract Details: ~$5... 

Dynamics ATS

Warehouse Associate Job at Dynamics ATS

Warehouse Associate JOB-10044091 Anticipated Start Date May 19, 2025 Location Roswell, GA Type of Employment Contract Employer Info Our client is a provider of electrical, industrial, communications, maintenance, repair and operating...